Do you need a Digital Asset Management system? Find out here.

A Digital Asset Management system can help you with lots of challenges your organisation may face. 

Your storage system might be chaotic causing employees to spend far too long looking for a particular file, or you might find that they use outdated assets or logos much too often. There could be issues with licensing and copyright or difficulty sharing large files with external contacts. 

This is our personalised Digital Asset Management assessment. There are 21 questions that will delve into how your organisation manages its digital assets at the moment. These alone will highlight the features of any decent DAM system but, best of all, once you’ve answered them all, you’ll be provided with a personalised report straight away detailing how a Digital Asset Management system could fit into your organisation and the specific challenges it will solve for you. 

If you’d like to test drive a full version of ResourceSpace, completely free, forever, you can download a system here - and get started straight away. 

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Please complete the following questions.

Your Organisation

 

Organisation Name

Sector NGO Arts & Heritage Academic Product Marketing

How many employees within your organisation require access to digital assets on a regular basis?

What is your estimated budget for implementing a digital asset management system?

How soon would you consider implementing a digital asset management system?

 

Your Digital Operation

 

What types of digital assets does your organisation typically work with? Images Videos Documents Audio Files

How do you currently manage and organise your digital assets? Folder structures on local computers Shared network drives Cloud storage platforms No organised system in place

How much time do you estimate your employees spend searching for specific digital assets each week? More than 5 hours 3-5 hours 1-3 hours Less than 1 hour

How often do you find it challenging to locate specific digital assets (photos, videos, documents, design materials - all kinds of content that you work with) within your organisation? Almost always Frequently Occasionally Rarely

How often do you collaborate with team members or departments on digital assets Daily Weekly Monthly Rarely

Do you encounter issues with version control or outdated digital assets? Yes, it's a common problem Sometimes, but not too often Rarely, we have a good system in place Not applicable

How important is it for your organisation to ensure brand consistency across all digital assets? Extremely important Important Somewhat important Not a priority

Are you currently experiencing any compliance or regulatory requirements related to digital asset management? Please give a brief description.

How important is it for your organisation to track the usage and rights/licences associated with digital assets? Very important Important Somewhat important Not a priority

Do you need to share digital assets with external stakeholders, such as clients or partners? Yes, frequently Occasionally Rarely Not applicable

Do you have a dedicated team or person responsible for managing your digital assets currently? Yes, we have a dedicated team/person No, it's managed by multiple employees No, it's everyone's responsibility Not applicable

 

DAM Features & Preferences

 

Are you interested in automating repetitive tasks related to organising, tagging, or resizing digital assets? Yes, definitely Maybe, depending on the benefits Not sure No, we prefer manual processes

Are you looking to integrate a digital asset management system with other existing software or tools? Yes, integration is essential Maybe, depending on the possibilities Not sure No, we prefer standalone systems

How important is it for your organisation to have a user-friendly interface and intuitive search functionality for accessing digital assets? Very important Important Somewhat important Not a priority

Are there any specific features or functionalities you expect from a digital asset management system?

Is there any additional information you would like to share about your organisation's digital asset management needs?

 

Get your free tailored DAM report

If you're not quite ready to jump in, why not talk to one of our experts? We can show you round the system and answer any questions you have.