Resources

Versions

The major new features present in each version are listed below. The information appears in reverse chronological order. You can find a guide to upgrading your system in the Knowledge Base. If you need support or futher information about ResourceSpace Digital Asset Management software, please feel free to get in touch.

Version 10.4, 29th July 2024

Key:    Enabled by default    Requires configuration

ResourceSpace 10.4 makes improvements to the editing of multiple resources, the sharing of resources and the layout of the resource view page. New languages have been added and several plugins have been enhanced with new features.

New functionality

• Metadata field options can now be marked as deprecated, this will preserve existing field data on resources where the option has already been selected but will prevent the option being used going forward. Show me
• The ability to share resources has been enhanced so that the default number of days before a share expires can be set and the use of a share password can be made mandatory. Show me

Enhancements to existing functionality

• The resource view page layout has been improved to always show the resource tools and download options to the right of the resource preview. Preview sizes have been combined into a single dropdown. Show me
• Editing multiple resources has been improved to clearly show existing values and their count. Show me
• The CSV Upload plugin has been updated to allow setting the access and status of resources when updating existing resources.
• The Video Splice plugin now allows quickly downloading newly trimmed files for users with open access to the resource.

Miscellaneous

• IIIF support has been enhanced to support video and audio files.
• Four new user interface languages are available to use in ResourceSpace - Czech, Hindi, Korean & Turkish.
• PHP 8.3 is now officially supported by ResourceSpace.

Version 10.3, 24th January 2024

Key:    Enabled by default    Requires configuration

ResourceSpace 10.3 focusses on improvements to the user interface along with a new high contrast mode and other accessibility improvements. The OpenAI GPT plugin has been enhanced to process image inputs and the Image banks plugin can be configured to search other ResourceSpace systems. Filenames of downloaded resources are now more customisable with the use of placeholders.

New functionality

• A high contrast mode option has been added to the user preferences area, enabling this will override the interface style with better contrast between elements and clearer outlines. Show me
• A new email preference has been added to the user preferences area that allows you to receive an email summarising all outstanding actions for your account. Show me
• ResourceSpace has been enhanced to function as a Progressive Web App, this allows you to easily install your site to your desktop computer or mobile device where it will behave similarly to a native application with its own application icon.

Enhancements to existing functionality

• The filename of downloaded resources is now more customisable with the use of placeholder values to craft the filename format exactly as you want it. This can be changed in the system configuration area. Show me
• Graphs and pie charts across the system have been spruced up and now use the Chart.js library.
• Our OpenAI GPT plugin has been updated with multimodal support to allow processing images with GPT-4.
• Watermark files can now be easily uploaded to the System Configuration area, previously they had to be placed manually on the server. Show me
• The Image Banks plugin has been extended to allow searching across other ResourceSpace systems. Show me

Miscellaneous

• The Browse Bar has changed position from the left hand side of the screen to the right in a new tab next to the Simple Search area to make it more accessible. Show me
• Our IIIF integration has been updated to use the 3.0 specification for the Image and Presentation APIs.
• Small improvements have been made to the user interface to improve accessibility and styling.

Version 10.2, 24th July 2023

Key:    Enabled by default    Requires configuration

ResourceSpace 10.2 introduces several key updates to enhance user experience and system functionality. These include native browser date field support, advanced API features, and animated GIF previews. The update also upgrades integration with OpenAI to support GPT-3.5 and GPT-4, more configurable system options, and PHP 8.2 compliance. Configuration options are also enhanced with user sorting options and system configuration search.

New functionality

• Metadata fields can now be assigned to multiple resource types. Show me
• You can now quickly create a new empty related resource straight from the resource view page. Show me
• There is now the option of using the native browser date picker instead of using individual day, month and year dropdowns when editing Date type metadata fields. Show me

Enhancements to existing functionality

• A search field has been added to the System configuration page allowing you to search for config options and also filter by modified options. Show me
• GIF files uploaded to ResourceSpace will now display their animations on the resource view page and in search results. Show me
• The OpenAI GPT plugin has been upgraded to the latest chat completion API allowing the use of GPT-3.5-turbo and GPT-4 for faster processing of data.

Miscellaneous

• A new config option has been added to the System configuration page allowing Terms and Conditions to be displayed before resources can be uploaded via an external upload share link. Show me
• The default sort direction (Ascending or Descending) in search results can now be chosen on the User preferences page. Show me
• All related resources in a collection can now be easily un-related via a new "Un-relate all resources in this collection" option in the Actions menu. Show me
• The resource view page now has tabs for the Resource tools, Workflow actions and Download summary areas for a more compact layout. Show me
• Many accessibiity improvements have been made to the system.

Version 10.1, 13th February 2023

Key:    Enabled by default    Requires configuration

With version 10.1 ResourceSpace can be configured to automatically process metadata using the powerful natural language processing capabilities of GPT-3. The upload functionality has been extended to support upload directly from Google Drive, Facebook, Instagram, OneDrive and many more. We continue to optimise search performance by utilising MySQL's built in free text search for very large text fields.

New functionality

• Use AI to populate your metadata fields with our new OpenAI GPT-3 plugin. Simply configure a metadata field with a text prompt and the output will be stored on another field of your choosing. Show me
• A new API Webhooks plugin will allow you to integrate in real-time with a third party system. With the press of a button data can be fetched from a third party API and added to the resource metadata.
• The Uppy file uploader has been enhanced with the ability to upload directly from external sources such as Google Drive, Facebook, OneDrive and Instagram. This will be enabled automatically for our Cloud customers. Show me
• You can now view the output of a report in the Search Results page, allowing you to perform actions on the resources returned.

Enhancements to existing functionality

• Alternative files can now be viewed directly in the browser.

Miscellaneous

• An API function get_users_with_permission() has been added which returns all users with a given permission.
• Accessibility improvements have been made to improve the experience for users of screen readers.
• The method in which a resource was created (e.g. via the API, StaticSync or the web uploader) is now logged.
• Only the first 500 characters of long text fields will be used for the basic search now; you can still use the Advanced Search page to perform a full text search on long text fields.
• More columns from the resource table can be included in a CSV export with the config option $csv_export_add_data_fields.
• The Google Analytics plugin has been updated to support Google Analytics 4. You can continue to use Universal Analytics until 1st July 2023.

Version 10.0, 14th September 2022

Key:    Enabled by default    Requires configuration

ResourceSpace 10.0 includes a significant upgrade to free-text metadata storage and search performance. Security has been enhanced by the use of prepared statements throughout the database code, and has also boosted performance. Furthermore, the user interface has been updated in several areas.

Enhancements to existing functionality

• A significant overhaul of free text metadata storage, normalising the database, reducing index size and improving search performance. Show me
• Completion of our work to port all SQL to use prepared statements, improving security and performance. Show me
• Permission codes are now hidden from the user interface for simplicity. A new tool enables them to be copied between groups. Show me
• Improved management of metadata tabs. Show me
• The License Manager plugin now supports file uploads.
• The License Manager and Consent Manager plugins now have specific access permissions rather than requiring administrator access.
• The e-mail notification system has been overhauled so it's more consistent in terms of the order in which preferences apply.
• The Google Vision plugin supports logo detection.
• The ability for certain user groups to be notified of requests based on a metadata field value.

Aesthetic

• The search result display has been improved with larger thumbnails and workflow icon overlay. Show me
• It's now possible to upload a custom UI font. Show me
• Simpler and more modern default colours. Tweaks to colour use throughout the UI.
• Added "Powered by ResourceSpace" logo to the side bar when the default header logo is not used.
• Updated Font Awesome to version 6.1.1 for improved icons.
• Thumbnails are now possible in the search list view.

Miscellaneous

• The Vimeo integration now uses the latest API (3.0.10).
• Removal of the old OpenLayers library with the more modern Leaflet library now replacing it entirely.
• Lots of work to ensure compatibility with PHP 8.1.
• Any PHP code entered in to the user interface must now be signed using a new command line utility. This improves security.
• Updated facial recognition to work with Python 3.
• IPTC accessibility tags are supported and enabled by default.

Version 9.8, 12th February 2022

Key:    Enabled by default    Requires configuration

Release 9.8 mainly focusses on security and performance, although a new feature is the ability to drag and drop to rearrange Featured Collections. A few aesthetic changes have also been made such as a change to the default font.

Enhancements to existing functionality

• The ability to reorder featured collections at one particular tree level. Show me
• The reporting function only displays a date range drop down if the report requires a date range.

Aesthetic

• The default font is now Montserrat.
• Search for similar resources now has improved styling.

Miscellaneous

• 7.2.5 is the new minimum supported version of PHP.
• Prepared statements are now used to improve SQL performance and enhance security.
• A new API call get_nodes() allows direct access to keyword nodes.
• A filestore_sync utility script is provided for transferring a ResourceSpace installation with only web access to the remote system available (API key required).
• Further enhancements to the merge_rs_systems tool for use when merging two ResourceSpace systems allowing for more complex keyword mappings.

Version 9.7, 29th October 2021

Key:    Enabled by default    Requires configuration

New functionality

• Uppy replaces the previous file uploader PLUpload. A slicker and more modern uploader with future capability to allow direct uploads from Google Drive, Dropbox, Instagram, and screencast capability. Show me
• A new Consent Manager plugin allows for centralised management of subject consent forms. Show me

Enhancements to existing functionality

• Improved external share management. The ability to sort external shares by expiry date and select multiple shares for bulk deletion. Show me
• Certain (configurable) file types can now be viewed directly in the browser.
• Basic Shutterstock integration has been added to the Image Banks plugin. Search Shutterstock without leaving ResourceSpace.
• Dash tiles have been improved so that they appear faster when connected to searches.
• An option to notify all users who have ever downloaded a resource that it will expire within a configurable number of days. Show me

Aesthetic

• You can now select icons that are displayed on the search result thumbnails to denote the resource type. Show me
• The options/filter bar above the search results now remains in place when scrolling through large result sets. Show me
• The resource commenting function has been visually improved.

Miscellaneous

• The StaticSync automatic file ingestion tool now allows the resource type to be dynamically set based on the folder name.
• Offline jobs can now be configured with a priority and a maximum concurrent number of jobs can be set. Admin users may also prioritise jobs.
• The CSV upload plugin can be configured to force offline processing for large files.
• The Flickr plugin allows selection of the metadata field to use for the title.

Version 9.6, 28th June 2021

Key:    Enabled by default    Requires configuration

New functionality

• User to user messaging capability adds an interactive / social functionality building on the user profile added in the last release. Show me
• New reports that can be ran against a subset of resources only directly from search results. Show me

Enhancements to existing functionality

• A significant upgrade to the image tools with an icons toolbar and predefined size selection for common social media formats. Show me
• Added a means by which collections can be deleted in bulk on the My Collections page to assist with rapidly cleaning up unusued collections. Show me
• An overhaul of the video splice functionality with a more visual interface.
• Integrated Leaflet Maps for geographical results display.
• Upgraded the image zoom function to use OpenSeadragon.

Aesthetic

• Simplified the resource log display so details are hidden by default. The user can then click to show the details, such as the full details of the change to a metadata field.
• When editing a resource the preview image remains in view in a new right hand panel as a reminder of which resource is being edited.
• Improved the dash tile display with a shaded header and sizing to match the Featured Collection tiles.
• Added paging, sorting and bulk actions to My Messages.

Miscellaneous

• Removed the legacy batch local/ftp upload modes as those have been supplanted by in-browser uploads and StaticSync.
• Removed e-mailing capability (Bulk Mail) as this has been supplanted by in-app user to user messaging.
• Upgraded the password hashing algorithm to Argon2 (or BCrypt for older versions of PHP).
• Searching for asterisk does a blank search, to avoid confusion for users used to systems that require an asterisk to return all results.
• When writing comments it's possible to link to resources and collections via the 'r1234' or 'c1234' format.