ResourceSpace for the
Public Sector

An essential tool for the public sector

Public sector organisations such as local authorities and other services need to manage vast amounts of digital content, from official documents and reports, to photographs, videos, and marketing materials.

ResourceSpace provides a central hub that can be easily tailored to the unique needs of the public sector, helping you to manage your digital assets with ease, transparency, and security.

• Metadata customisation: tailor your metadata fields to capture the specific information your organisation needs for efficient asset retrieval and management.
• Integration with existing systems: seamlessly integrate ResourceSpace with your existing IT infrastructure, including content management systems (CMS) and other enterprise software.
• Disaster recovery and backup: ensure your assets are held safely, with automatic backups and disaster recovery options to minimise the risk of data loss.

Enhanced security and compliance

Every organisation, especially those in the public sector, needs to prioritise compliance with strict data protection regulations like GDPR. ResourceSpace helps you stay in control of your data, making sure you always know exactly who has access to your content.

Sophisticated access controls and filters protect sensitive information, while comprehensive audit trails provide a detailed record of all activity in the system.

• Data protection: all organisations - especially those in the public sector - must comply with strict data protection regulations such as GDPR. ResourceSpace ensures your assets are stored securely, with robust access controls and filters to protect any sensitive information.
• Audit trails: in ResourceSpace, it’s easy to maintain a detailed record of all of the activity of your digital assets, supporting transparency and accountability across your organisation.

Improved collaboration across departments

A lot of public sector organisations have complex departmental structures and a variety of different internal and externally linked teams, with each one often requiring access to specific material.

With ResourceSpace, all of your departments can easily share and access the resources they need. Advanced user permissions and custom filters ensure that only authorised team members can access specific content.

• Centralised access: ResourceSpace provides a central repository for all digital assets, making it easy for different departments to access and share resources, saving you time and reducing the need for duplication.
• Permission-based access: we’ll guide you through advanced user permissions to meet your requirements and control who has access to specific assets. Additional filters can also be created to make sure the right people have the right kinds of access at all times.

Efficient workflow management

Approvals can be particularly complex in the public sector, with lengthy chains of command requiring the relevant processes to be carried out.

ResourceSpace keeps things running smoothly with advanced custom workflows, automatic archiving, and version control.

• Automated workflows: ResourceSpace helps you to streamline your processes with automated approval and advanced workflows, ensuring that all of your new resources are reviewed and approved quickly and consistently. With automatic archiving, ResourceSpace can take some of the effort out of document expiry too.
• Version control: keep track of different versions of resources - revert to previous ones if necessary - and make sure everyone is working with the most up-to-date information.

Cost-effective and scalable

Public sector organisations rarely have the budget to allocate for software license fees. As an open source platform, ResourceSpace provides a cost-effective solution: you only pay for support.

• Open source: ResourceSpace is open source, making it a cost-effective solution for public sector organisations with budget constraints. With no license fees, we’re able to keep our annual support fees competitive.
• Scalable: as your organisation grows, ResourceSpace can easily be scaled up to accommodate an increasing volume of resources, without compromising on performance or functionality.