4. Sharing and collections
Transcript
Sharing resources directly from ResourceSpace is quick and easy and removes the need for any third party software.
You can either email resources to external contacts directly from the system or you can generate a URL which you can copy and paste into your own email.
These shares are completely configurable - you can add a password, an expiry date, a watermark and decide whether you want the recipient to download the files or just view them. It’s also easy to hide certain metadata fields that you might not want external contacts to see by selecting a specific user group to share as.
Single resources can be shared individually - here - or you can share a group of resources from your collection bar using the ‘Actions’ drop down - here - and selecting ‘Share’.
Collections are private to each user and you can think of them as lightboxes where users can bookmark groups of resources.
To create a new collection you can select ‘Create new collection’ - here - give it a name, hit enter and then you’re free to navigate around the system to find the resources you’d like to add. You can add individual resources by clicking the ‘plus’ icon - here - or groups of resources, from a search result, either by selecting ‘Save results to collection’ from the ‘Actions’ drop down here or by using the check boxes - like this - and selecting ‘Add selected to collection’. Check the first resource, hold down the shift key and check the last resource and all the resources in between will be selected. Resources can be bookmarked in many different collections at the same time - they’ll still always appear in search results as normal.