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Google VR View
Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.
Navigating Consent and Digital Asset Management
Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore digital curation: key tools and techniques for preserving significant cultural assets.
Do you need a Digital Asset Management system? Find out here.
A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.
What is Digital Asset Management?
A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Google Vision API
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
Google Analytics
ResourceSpace has added support for Google Analytics in its version 10.1, allowing users to track website activity such as session duration, pages visited per session, bounce rate, exit rate, and the source of traffic.
Metadata report
The article discusses the importance of metadata in ResourceSpace for efficient resource management. It highlights the use of the metadata report to review embedded metadata in resources and map them into ResourceSpace metadata templates.
Alternative installation
ResourceSpace offers alternative installation options for users who are unfamiliar with installing applications or unable to install ResourceSpace on their server. One-click installers are available for Windows, Linux, and OS X, which are self-contained packages with everything needed to run ResourceSpace.
Adobe link
This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
1. Finding your way around
An overview of the ResourceSpace user interface.
4. Sharing and collections
Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.
Complete Guide to Crafting Effective Brand Guidelines
Discover the importance of brand guidelines to differentiate your business and ensure your products stand out from competitors.
The Complete Guide to Developing Your Brand Guidelines Download
Thank you for downloading the PDF version of our Guide to Developing Your Brand Guidelines.
ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
How to restore your ResourceSpace installation
This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.
Intellectual property
ResourceSpace, an open source digital asset management software, has issued guidelines for the use of intellectual property in its platform. The company has stated that all code, images, libraries and other digital content included in ResourceSpace must meet certain criteria.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
API Webhooks
API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.
OpenAI GPT
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
The Beginner's Guide to Managing Consent for Charities & non-profits Download
Thank you for downloading the PDF version of The Beginner's Guide to Managing Consent.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
Progressive Web App
ResourceSpace can be installed as a Progressive Web App (PWA) by using the manifest.json file. This file sets various properties for the web application, such as the application name, app icons, UI colors, shortcuts, and screenshots.
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Can I change which fields are shown in List view?
The article explains that most metadata fields can be added as column headings in list view on the search results page. This can be done through configuration in the back end of the system. If the user has a support contract, they can ask their account manager to set it up for them.
LinkrUI for Adobe
LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.
SAML
Security Assertion Markup Language (SAML) is an open standard for exchanging authentication and authorisation data between parties, specifically between an identity provider and a service provider. In the context of Digital Asset Management (DAM) systems like ResourceSpace, SAML is often used to facilitate Single Sign-On (SSO) capabilities.
Managing files with Microsoft SharePoint? You could do more with DAM
Is your organisation still using Microsoft SharePoint for digital asset management? You could do so much more with a dedicated DAM system.
Installing on Windows Server
The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.
ResourceSpace plugin for WordPress
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Integrating with BrandStencil
Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.
Integrating ResourceSpace with RightMarket
Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
Welcome to ResourceSpace
The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.
Knowledge Base structure
Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader
Background information
ResourceSpace is a fully featured Digital Asset Management Solution released under an Open Source License
Resources and structure
Article to explain the concept of Resources and how they are structured with ResourceSpace Digital Asset Manager
Metadata
ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resources
Pending review and submission
ResourceSpace allows users to upload assets to the library with restricted permissions. Members of the General Users group first upload their assets in the 'Pending Submission' state, where they can check and verify the necessary metadata.
Exiftool
Exiftool is a third-party tool that allows for the extraction of embedded data within a file and automatically adds it to the resource metadata upon upload. Administrators can configure the fields where the extracted data is placed, allowing for the inclusion of any metadata stored within the file.
Alternative files
Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Basic metadata field configuration
This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
search_get_previews
The article describes the search_get_previews function, which is used to perform a search and return matching resources including URLs for the requested preview sizes. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, recent search day limit, preview sizes, and preview file extension.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
do_search
The article provides a description of the do_search function, which is used to perform a search and return matching resources. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, and offset.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
Table: mail_log
The mail_log table is a log that stores all emails sent, mainly for diagnosis purposes. It has six columns: ref, date, mail_to, mail_from, subject, and sender_email. The ref column is an auto-incrementing index, while the date column stores the date and time the email was sent.
Table: node
Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 10911 tokens. Please reduce the length of the messages.
txt2html()
Developer reference for function txt2html()
ResourceSpace file storage (filestore)
ResourceSpace stores resource files in obfuscated folder paths on the server and not in the database. The folders are not meaningful to an administrator browsing the folders on the server because they are derived from the unique resource ID and are not related in any way to metadata or collections that the resources belong to.
get_cattree_node_strings()
Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, you requested 5040 tokens (4016 in the messages, 1024 in the completion). Please reduce the length of the messages or completion.
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
config_process_file_input()
Developer reference for function config_process_file_input()
update_disk_usage()
Developer reference for function update_disk_usage()