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Navigating Consent and Digital Asset Management

Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.

Consent manager

Adds the capability to manage resource licensing via the resource view page.

The Beginner's Guide to Managing Consent for Charities & non-profits Download

Thank you for downloading the PDF version of The Beginner's Guide to Managing Consent.

What is Digital Asset Management?

A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.

The article discusses the configuration option for user opt-in consent, which is enabled by default in certain data protection regulations such as the General Data Protection Regulation (GDPR). The configuration option requires users to give consent for their personal data to be processed before they can submit an account request.

The Digital Asset Management Buyer's Guide

In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.

The Beginner's Guide to Managing Consent for Charities & Non-Profits

The article provides a beginner's guide to managing consent for charities and non-profits. It covers different types of consent and how they can be obtained, as well as looking at the intricacies of specific use cases and best practices when consent is in place.

Do you need a Digital Asset Management system? Find out here.

A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.

consentmanager_get_consents

The "consentmanager_get_consents" function is used to retrieve all consent data for a given resource. The function takes a variable called "$resource" which represents the ID of the resource. The data type for this variable is an integer.

User preferences

The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.

IIIF

IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.

ResourceSpace Plugins

Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.

The Complete Guide to Developing Your Brand Guidelines Download

Thank you for downloading the PDF version of our Guide to Developing Your Brand Guidelines.

MuseumPlus

MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.

TMS link

Help for setting up the tms_link plugin.

Configuring email and messaging

This article provides guidance on how to configure email and messaging settings in ResourceSpace. To change the email address that system emails are sent from, users should navigate to Admin > System > System configuration and change the 'Email from address'.

ResourceSpace messages

ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.

All user permissions

ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.

get_system_status

The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.

API Webhooks

API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.

Push metadata

The article explains how to display related resources alongside resource metadata on the resource view page. By default, related resources appear as thumbnails in a panel located below the resource metadata.

OpenAI GPT

OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.

A Comprehensive Guide to Digital Curation: Tools and Techniques

Explore digital curation: key tools and techniques for preserving significant cultural assets.

The Complete Guide to Metadata

Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.

licensemanager_get_licenses

The article provides information about the "licensemanager_get_licenses" function, which is used to return all licenses held for a given resource. The function takes a variable called "$resource" as input, which represents the ID of the resource.

SAML

Security Assertion Markup Language (SAML) is an open standard for exchanging authentication and authorisation data between parties, specifically between an identity provider and a service provider. In the context of Digital Asset Management (DAM) systems like ResourceSpace, SAML is often used to facilitate Single Sign-On (SSO) capabilities.

Managing files with Microsoft SharePoint? You could do more with DAM

Is your organisation still using Microsoft SharePoint for digital asset management? You could do so much more with a dedicated DAM system.

Integrating with BrandStencil

Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.

Related resources

The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.

License manager

Adds the capability to manage resource licensing via the resource view page.

Alternative files

Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.

Youtube publish

The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.

Admin overview

Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.

System Administrators

ResourceSpace Knowledge Base article to introduce the System Administrators role within ResourceSpace

Background information

ResourceSpace is a fully featured Digital Asset Management Solution released under an Open Source License

Integrating ResourceSpace with RightMarket

Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.

Complete Guide to Crafting Effective Brand Guidelines

Discover the importance of brand guidelines to differentiate your business and ensure your products stand out from competitors.

Simple SAML

This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)

Useful user permissions

The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.

Collection and resource promotion

The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.

Deleted resources

The article provides information on how to manage deleted resources in a system. The directory for deleted resources can be found in the Admin section of the system, and it contains all the deleted resources.

Writing your own plugins

A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.

Advanced workflow

workflow, process, publish, embargo, archive, review,state, status

KE EMu database integration

KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.

Brand Guidelines (v10.4+)

The article outlines the brand guidelines for version 10.4 and above. It covers essential information such as logo usage, color palette, typography, and design elements to maintain brand consistency. The guidelines emphasize the correct application of the logo in various formats and backgrounds, specifying clear space requirements and prohibited alterations.

lang_load_site_text()

Description Load all site text for the given page and language into the global $lang array Parameters Column Type Default Description &$lang $pagename string Pagename $language string "" Language $lang array Passed by reference Return void Location include/language_functions.