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ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Flickr publishing
The Flickr publishing plugin allows users to publish selected resources from selected collections to a Flickr account. To use the plugin, users must create a featured collection or collection that contains resources they wish to publish.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
Managing plugins
ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.
Vimeo publish
The Vimeo Publish plugin allows users to publish video resources to a configured Vimeo account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
How do I publish resources that have been uploaded in bulk?
To publish resources that have been uploaded in bulk, you can go to the "Actions" area in your profile. There are three options available: managing your preferences, adding the resources to a collection, or viewing them as a result set.
Table: plugins
The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.
YT2RS (Youtube embed)
The Youtube to ResourceSpace plugin allows users to embed a YouTube video into the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Youtube video on the options page for the plugin.
get_active_plugins()
Description Get active plugins Parameters This function accepts no parameters. Return array Location include/plugin_functions.php lines 389 to 392 Definition function get_active_plugins () { return ps_query ( 'SELECT name, enabled_groups, config, config_json FROM plugins WHERE inst_version >= 0 ORDER BY priority' , array(), 'plugins' ); } This article was last updated 21st November 2024 08:35 Europe/London time based on the source file dated 8th November 2024 11:50 Europe/London time.
I've missed out an important keyword. Can I add this to my resource(s) after I've published them?
The article explains that it is possible to add keywords to resources after they have been published. Users can make metadata edits at any time by choosing the "Edit metadata" option from the individual resource preview.
register_group_access_plugins()
Description Load group specific plugins and reorder plugins list Parameters Column Type Default Description $usergroup int -1 Usergroup reference $plugins array Enabled Plugins enabled_groups config config_json FROM disable_group_select 0 ORDER BY priority" array "plugins"; Return array Location include/plugin_functions.
New to ResourceSpace?
Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.
User guides
Introduction to the user guides section of the ResourceSpace Knowledge Base
Knowledge Base structure
Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader
Collections, public collections and featured collections
ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Managing dash tiles
This article explains how to manage dash tiles in ResourceSpace. Dash Administrators can create tiles for all users or selected user groups, and reorder the tiles for those users who cannot manage their own dash.
Admin overview
Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
User contributions
ResourceSpace allows for user contributions to be managed through user group upload permissions. Trusted uploaders, such as administrators, can add resources without review, while new users must upload their resources in a pending state for review by resource administrators.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Video tracks
The Video Tracks plugin for ResourceSpace enables users to create custom video files in alternative formats/codecs, including subtitle and audio track files that have been uploaded as alternative files for a video resource.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
Configuring php.ini
This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
Google Vision API
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Winauth
Enables users to login to ResourceSpace using Windows Integrated Authentication
Falcon link
The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Cookies notification
The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.
All user permissions
ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.
TMS link
Help for setting up the tms_link plugin.
Offline job queues
ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.
Adobe link
This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
1. Finding your way around
An overview of the ResourceSpace user interface.
5. Working with collections
There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.
6. Dash tiles
Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.
Wordpress_SSO
The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.
Database schema
Database schema for ResourceSpace.
Project structure
A breakdown of the folders used within ResourceSpace, and their typical contents and function.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
ResourceSpace plugin for WordPress
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Sensitive image blurring
The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.
ResourceSpace software design principles
ResourceSpace, an open-source digital asset management software, has outlined its design principles for developers. The principles include the KISS (Keep It Simple Stupid) principle, which advises against implementing complex solutions when a simple one will suffice, and avoiding introducing new technology when existing technology will suffice.
Configuring Leaflet Maps
This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
get_system_status
The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.
System reset
The article describes the use of the System Reset plugin in ResourceSpace, which allows users to completely reset their installation by deleting all files and data. To activate the plugin, users must select System then Plugins from the top right menu, and then select the System Reset option from the System menu.
User actions
User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Integrating ResourceSpace with RightMarket
Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
OpenAI GPT
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
What is Digital Asset Management?
A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore digital curation: key tools and techniques for preserving significant cultural assets.
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Navigating Consent and Digital Asset Management
Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.
LinkrUI for Adobe
LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.
Managing files with Microsoft SharePoint? You could do more with DAM
Is your organisation still using Microsoft SharePoint for digital asset management? You could do so much more with a dedicated DAM system.
OpenAI Image Editing
The OpenAI image editing plugin is integrated with DALL-E 2 to enable AI image editing within ResourceSpace. Users can access the editing option in the resource tools on the resource view page. The plugin requires the OpenAI GPT plugin to be enabled with a valid key.
Table: collection
This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.
Table: dash_tile
The article provides a table schema for the "dash_tile" table, which is used to display dash tiles on the home page. The table contains columns such as "ref" for an auto-incrementing index, "title" for the title text, "txt" for the tile text, "all_users" to indicate if the tile is published to all users, "default_order_by" for the default order, "url" for the anchor link href URL, "link" for the link text, "reload_interval_secs" for the reload interval in seconds, "resource_count" to indicate the number of resources if the tile is a search/collection tile, and "allow_delete" to indicate if the tile can be deleted.
Table: job_queue
The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.
Table: user
The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
get_user_collections()
Developer reference for function get_user_collections()
save_collection()
Developer reference for function save_collection()
get_home_page_promoted_collections()
Developer reference for function get_home_page_promoted_collections()
compile_collection_actions()
Developer reference for function compile_collection_actions()
config_text_input()
Developer reference for function config_text_input()
config_colouroverride_input()
Developer reference for function config_colouroverride_input()
config_single_select()
Developer reference for function config_single_select()
config_boolean_select()
Developer reference for function config_boolean_select()
config_single_ftype_select()
Developer reference for function config_single_ftype_select()
job_queue_run_job()
Developer reference for function job_queue_run_job()
get_export_tables()
Developer reference for function get_export_tables()
activate_plugin()
Developer reference for function activate_plugin()
deactivate_plugin()
Developer reference for function deactivate_plugin()
purge_plugin_config()
Developer reference for function purge_plugin_config()
get_plugin_yaml()
Developer reference for function get_plugin_yaml()
get_plugin_config()
Developer reference for function get_plugin_config()
set_plugin_config()
Developer reference for function set_plugin_config()
is_plugin_activated()
Developer reference for function is_plugin_activated()
handle_rsc_upload()
Developer reference for function handle_rsc_upload()
display_rsc_upload()
Developer reference for function display_rsc_upload()
config_gen_setup_post()
Developer reference for function config_gen_setup_post()
config_gen_setup_html()
Developer reference for function config_gen_setup_html()
config_multi_select()
Developer reference for function config_multi_select()
config_single_user_select()
Developer reference for function config_single_user_select()
config_multi_user_select()
Developer reference for function config_multi_user_select()
config_single_group_select()
Developer reference for function config_single_group_select()
config_multi_group_select()
Developer reference for function config_multi_group_select()
config_multi_ftype_select()
Developer reference for function config_multi_ftype_select()
config_single_rtype_select()
Developer reference for function config_single_rtype_select()
config_multi_rtype_select()
Developer reference for function config_multi_rtype_select()
config_db_single_select()
Developer reference for function config_db_single_select()
config_db_multi_select()
Developer reference for function config_db_multi_select()
get_plugin_css()
Developer reference for function get_plugin_css()
plugin_activate_for_setup()
Developer reference for function plugin_activate_for_setup()
register_plugin_language()
Developer reference for function register_plugin_language()
get_plugin_path()
Developer reference for function get_plugin_path()
register_plugin()
Developer reference for function register_plugin()
render_actions()
Developer reference for function render_actions()
render_custom_fields()
Developer reference for function render_custom_fields()
process_custom_fields_submission()
Developer reference for function process_custom_fields_submission()
save_resource_data()
Developer reference for function save_resource_data()
save_resource_data_multi()
Developer reference for function save_resource_data_multi()
update_field()
Developer reference for function update_field()
get_download_filename()
Developer reference for function get_download_filename()
delete_resource_type_field()
Developer reference for function delete_resource_type_field()
compile_search_actions()
Developer reference for function compile_search_actions()
search_special()
Developer reference for function search_special()
config_multi_archive_select()
Developer reference for function config_multi_archive_select()
DrawOption()
Developer reference for function DrawOption()
config_add_hidden_input()
Description Generate a data structure to instruct the configuration page generator to add a hidden input Parameters Column Type Default Description $cf_var_name string Plugins' configuration variable name $cf_var_value string '' Value Return array Location include/config_functions.
plugin_encode_complex_configs()
Description Encode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $c mixed Configuration requiring encoding Return string Location include/plugin_functions.
plugin_decode_complex_configs()
Description Decode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $b64sc string Configuration encoded prior with {@see plugin_encode_complex_configs()} Return mixed Location include/plugin_functions.
leaflet_markers_legend()
Description Creates a map color markers legend for Leaflet maps. This function generates HTML for a legend that displays markers with colors corresponding to resource types or custom metadata field values.
get_geolibraries()
Description Checks the current page and includes necessary geolocation libraries for Leaflet maps. This function loads the Leaflet Control Geocoder plugin and checks if the current page requires geolocation capabilities.
get_geo_maps_scripts()
Description Outputs the script tag for including additional Leaflet plugins. This function loads the necessary JavaScript for the Leaflet Marker Cluster library, which helps in managing large sets of markers on Leaflet maps by clustering them for better visualization.
allow_in_browser()
Description Check if file can be rendered in browser via download.php Parameters Column Type Default Description $path string Path to file Return bool Location include/resource_functions.
send_user_notification()
Description Send system notifications to specified users, checking the user preferences first if specified This will contain two arrays:- "emails" array of emails sent, with the following elements:- "email" => Email address "subject" => Email subject "body" => Body text "messages" Array of system messages sent with the following elements :- "user" => User ID "message" => message text "url" => url Parameters Column Type Default Description $users array Array of user IDs or array of user details from get_users() $notifymessage ResourceSpaceUserNotification An instance of a ResourceSpaceUserNotification object holding message properties $forcemail bool false Force system to send email instead of notification? Return array Array containing resulting messages - can be used for testing when emails are not being sent Location include/message_functions.
actions_filter_by_user()
Description Filter actions in the provided array to return only those applicable to the given user Parameters Column Type Default Description $actionuser int User ref to get actions for $actions array Array of actions as returned by get_user_actions_recent() func_get_args; $actions_resource_requests $actions_account_requests $actions_approve_hide_groups; Return array Subset of actions for the given user as would be provided by get_user_actions() Location include/action_functions.
generate_videojs_options()
Description Generate JSON array of VideoJS options to be used in the data-setup attribute Parameters Column Type Default Description $view_as_gif bool True if the video is a GIF file $play_on_hover bool True if playing video on hover $video_preview_sources array Array of preview sources, including URL, type and label Return string|false Location include/video_functions.
render_resource_tools_size_download_options()
Description Render the resource tools for preview sizes Parameters Column Type Default Description $resource array Resource data - {@see get_resource_data()} $ctx: array false $resource['file_extension'] false; bool, array{'download_multisize': "sizes"?: array, 'urlparams': array} $ctx Contextual information.
Brand Guidelines (v10.4+)
The article outlines the brand guidelines for version 10.4 and above. It covers essential information such as logo usage, color palette, typography, and design elements to maintain brand consistency. The guidelines emphasize the correct application of the logo in various formats and backgrounds, specifying clear space requirements and prohibited alterations.