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Configuring Apache

The article provides instructions on how to configure Apache to ensure that the filestore is not browseable by disabling indexing. This can be done by either disabling the autoindex module or by setting the directory's options directive.

Advanced metadata field configuration

This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.

Basic metadata field configuration

This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.

The System Configuration page

The System Configuration Page is a feature in Moodle that can be accessed via the administration menu System category. It allows users to configure many system-wide properties, such as the default system language, timezone, and the appearance of the system.

Installation overview

The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.

Installing on Ubuntu Linux

The article provides a step-by-step guide to install ResourceSpace on Ubuntu Linux. The installation process involves installing programs and dependencies, configuring PHP, creating a database, checking out ResourceSpace, finishing installation via a web browser, setting up the cron job for relevance matching and periodic emails, setting the file and folder permissions, and setting up Apache correctly.

Installing on CentOS Linux

The article provides a guide for installing ResourceSpace on CentOS Linux. The installation process involves updating the system, installing MySQL Community Repo, and then installing mysql-server. Other packages that need to be installed include httpd, php, php-dev, php-gd, php-mysql, php-mbstring, subversion, vim, nano, ghostscript, ImageMagick, poppler, antiword, ExifTool, and FFmpeg.

Installing on SuSE

The article provides a guide for installing ResourceSpace on SuSE. It directs users to a guide for setting up a LAMP stack with a virtual host for ResourceSpace. The article then lists the packages required for installation and provides a command for installing them.

Installing on macOS

The article provides a step-by-step guide to install ResourceSpace on macOS. The installation process involves installing Homebrew, programs, and dependencies, PHP extensions using pecl, enabling PHP in Apache, configuring PHP, creating a database, checking out ResourceSpace, and finishing the installation via a web browser.

StaticSync - keep your files in situ

StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.

Simple SAML

This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)

IIIF

IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.

Configuring the download filename format

ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.

New to ResourceSpace?

Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.

System Administrators

ResourceSpace Knowledge Base article to introduce the System Administrators role within ResourceSpace

Uploading

Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.

Pending review and submission

ResourceSpace allows users to upload assets to the library with restricted permissions. Members of the General Users group first upload their assets in the 'Pending Submission' state, where they can check and verify the necessary metadata.

Resource tools

The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.

Sharing resources

Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.

Deleting resources

The article provides instructions on how to delete resources in ResourceSpace, a digital asset management system. There are two methods described: deleting resources individually and batch deleting resources.

Related resources

The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.

Collection options

There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.

Editing a collection

This article explains how to edit a collection in a resource management system. The edit screen provides several options, including customising the name of the collection, adding a description, and attaching tags to help find the collection of resources.

PDF contact sheet

The article explains how to create a PDF contact sheet for a collection in ResourceSpace. A contact sheet is a quick reference overview of what is in a collection, which can be printed or downloaded. To create a contact sheet, users need to choose the "Contact Sheet" option in the collection Actions list.

Special search terms

Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.

Annotate

The article discusses the Annotate feature that allows users to add annotations to a resource and connect them to a part of the resource preview. The annotations could include names or features of note within an image.

Flickr publishing

The Flickr publishing plugin allows users to publish selected resources from selected collections to a Flickr account. To use the plugin, users must create a featured collection or collection that contains resources they wish to publish.

Video splice

The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.

Reports

ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.

User research requests

Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.

Batch replace

ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.

Creating a resource type

This article provides instructions on how to create a new resource type in MODX. To create a new resource type, users need to browse to "Admin > System > Resource types", enter the name of the new resource type, click "Create", fill in the rest of the form as required, and click "Save".

Creating and deleting metadata fields

The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.

Indexing metadata

ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.

Creating users

This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.

User account requests

ResourceSpace offers the option for users to request accounts, which can be enabled or disabled in the system config file. There are four ways in which account requests can work, depending on how the installation is configured.

Useful user tools

ResourceSpace provides several user management tools to help with the user configuration process. The first tool is resetting passwords, which can be done by browsing to Admin > Users, editing the user, entering a password into the password field or clicking "Suggest" to generate one, and clicking Save.

Advanced user group options

The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.

Writing your own plugins

A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.

Customising the header image

The article provides a simple guide on how to customize the header image of an installation. Users can access the option to replace the header image by navigating to the "System Configuration" option under the "System" menu on the admin page.

CSV upload

The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.

Advanced workflow

workflow, process, publish, embargo, archive, review,state, status

Watched searches

The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.

Video tracks

The Video Tracks plugin for ResourceSpace enables users to create custom video files in alternative formats/codecs, including subtitle and audio track files that have been uploaded as alternative files for a video resource.

KE EMu database integration

KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.

do_search

The article provides a description of the do_search function, which is used to perform a search and return matching resources. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, and offset.

get_resource_path

The get_resource_path function returns a URL or file path for a resource file. It takes several parameters, including the ID of the resource or an array of resource IDs, a flag indicating whether a file path should be returned instead of a URL, the size of the requested file, and whether the path should be generated if it does not yet exist on disk.

get_resource_data

The article provides information about the function get_resource_data() which returns the top-level property data for a resource. The function includes truncated summary metadata, and for full, non-truncated metadata, the function get_resource_field_data() should be used.

add_alternative_file

The article provides information on the function "add_alternative_file" which is used to add a new alternative file. The function requires the ID of the resource and a short descriptive name for the new alternative file.

Configuring php.ini

This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.

Managing plugins

ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.

LibreOffice integration for Microsoft Office previews

The article provides instructions on how to install and use Unoconv, a utility that allows conversion between different document formats in Open Office. The article explains that in order to preview files in common office document formats such as .

Configuring for multi-client use

The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.

Watermarks

ResourceSpace allows users to enable watermarks on preview images generated for each resource. To enable watermark preview generation, users need to add the following to their config.php: $watermark = "gfx/watermark.

Simple LDAP

The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.

Google Vision API

The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.

search_get_previews

The article describes the search_get_previews function, which is used to perform a search and return matching resources including URLs for the requested preview sizes. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, recent search day limit, preview sizes, and preview file extension.

Google VR View

Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.

Metadata read/write mapping

ResourceSpace can map between embedded metadata stored in original files and the metadata fields in ResourceSpace itself. This synchronisation can be two-way, so that imported metadata can be automatically extracted into a configured field, but also that metadata added to the resource after import is written back to the file at download.

Action dates

The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.

Installing on Windows Server

The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.

Winauth

Enables users to login to ResourceSpace using Windows Integrated Authentication

Falcon link

The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.

Troubleshooting

The article provides a troubleshooting guide for common issues encountered while using ResourceSpace. The guide suggests visiting the Installation Check page to resolve any error messages, checking server logs to resolve error code 500, and ensuring the latest version of ResourceSpace is being used by running the command 'svn update' in the web root.

Customising the interface colours, logo and favicon

This article explains how to customise the interface colours, logo and favicon in a system. To do this, navigate to Admin -> System -> System configuration and open the User interface section. From there, you can change the colours for various areas of the system by ticking the check box next to each description and choosing a colour from the colour picker that appears.

User opt-in consent

The article discusses the configuration option for user opt-in consent, which is enabled by default in certain data protection regulations such as the General Data Protection Regulation (GDPR). The configuration option requires users to give consent for their personal data to be processed before they can submit an account request.

Image banks

The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".

Cookies notification

The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.

Security settings

ResourceSpace allows users to customise the security settings of their accounts. The length, complexity and frequency of password expiry can be configured, as can a failed login protocol, which determines when a ban is placed on a user account or IP address.

General installation requirements

ResourceSpace requires a MySQL compliant database, a web server, and PHP to operate on the LAMP stack. The supported versions of PHP are 7.4, 8.0, and 8.1, and the following PHP extensions are required: php-mysqli, php-curl, php-dom, php-gd, php-intl, php-mbstring, php-xml, php-zip, php-ldap, php-imap, php-json, php-apcu, and php-cli.

Configuring email and messaging

This article provides guidance on how to configure email and messaging settings in ResourceSpace. To change the email address that system emails are sent from, users should navigate to Admin > System > System configuration and change the 'Email from address'.

TMS link

Help for setting up the tms_link plugin.

Offline job queues

ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.

Browse bar

ResourceSpace has introduced a browse bar to help users find resources more easily. The bar is a collapsible side tab available from all pages, offering the options to search by resource type, tag, collection or workflow state.

Adobe link

This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.

Format chooser

This plugin allows you to choose different formats when downloading files which are generated on the fly.

Resource commenting

Resource commenting can be enabled in ResourceSpace by using the config option $comments_resource_enable. This feature adds a new area below the resource metadata, allowing users to add and respond to comments about the resource.

Image text

The Image Text plugin enables metadata fields to be included as captions when a resource is downloaded. The plugin can be configured to apply captions to specific resource types and file extensions, and to extract text from a chosen field, such as the title.

MuseumPlus

MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.

Version control

The rse_version plugin is a version control tool that can be activated by default via config.php. It enables the functionality to revert both individual and batch edits from the resource log page. The plugin can also revert collection states for adding or removing resources, which is useful when a user accidentally removes all resources from a collection.

Conditional terms

Montala has launched a plugin that enables users to make acceptance of terms and conditions necessary prior to downloading certain resources based on their metadata. The plugin configuration allows users to select a metadata field value which, when met, will require the terms to be accepted.

Feedback

The Feedback plugin adds a user feedback function to the header for all users. Once enabled, users will be prompted to answer a configurable feedback form, and responses to these forms are stored in a CSV file inside the feedback plugin folder on the server.

Wordpress_SSO

The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.

Search notifications

The article discusses a new feature called "Search Notifications" that allows users to receive notifications when the results of a specified search change. This feature is useful for users who want to stay up-to-date on a particular topic or keep track of changes in a specific search result.

replace_resource_file

The article describes the function 'replace_resource_file' which replaces the primary resource file for a given resource. The function requires the ID of the resource to replace the file for and the file path or URL of the file to use as the replacement.

Debugging ResourceSpace

The article provides three methods for debugging ResourceSpace, an open-source digital asset management system. The first method is to use the internal function called debug(), which writes debug text to a file specified in the config file.

Exporting data

ResourceSpace allows users to export data and configuration files for testing purposes. This feature requires offline jobs to be configured and the config option $system_download_config to be enabled. Users can navigate to Admin > System > Export data to choose the options for the exported data.

Usage history

ResourceSpace, the open source digital asset management software, is logging every time a user downloads a resource from the system, even one of its available sizes. By default, this is not shown on the view page of a resource, but there are configuration options which can change this behaviour.

How to restore your ResourceSpace installation

This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.

Resource locking

Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.

put_resource_data

The put_resource_data API endpoint allows users with edit access to update the properties of a resource. The endpoint requires the ID of the resource and an associative array of columns and values in JSON format.

Edit access for contributors

ResourceSpace administrators can configure the system to grant contributors edit access to the resources they have uploaded. To enable this, the configuration option $edit_access_for_contributor should be set to true.

Downloading multiple resources

Users can download multiple resources in one go by adding the resources to a collection or selecting a number of resources from the search results page and clicking on 'Download' from the 'Actions' dropdown box.

Managing offline jobs

The My Jobs page is a tool used to check the status of jobs, such as collection downloads and preview creation. Administrators can also use this page to check on the status of jobs systemwide. The page displays information about jobs in the queue, including job priority, job reference, job type, user that created the job (admins only), job status, and the earliest job start date.

Sharing upload links

ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.

RSS Feed

The RSS Feed plugin generates RSS URLs for a resource search in ResourceSpace using the API. After enabling the plugin, a new link appears at the bottom of the Simple Search area, which takes the user to the RSS feed for the 50 most recently uploaded resources.

Configuring Leaflet Maps

This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.

Geographic search

The geographic search function allows users to search for resources that have embedded location data. To use the function, users can drag the map and zoom to an area of interest or search for a location using the search button.

Image tools

The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.

Image preview zoom

The article discusses the image preview zoom feature in ResourceSpace, a digital asset management system. If the system is configured with zoomable previews, users can enable the OpenSeadragon viewer on the view page by toggling the image preview zoom tool available in the image preview toolbar.

User preferences

The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.

Offline archive

The Offline Archive plugin allows users to relocate archived files to an offline location. Once enabled, users can configure the plugin to specify how the relocation will occur. There are four configuration options available: selecting the metadata field that will hold the archive reference code, entering the location that the archives will be created in, specifying a subfolder of the StaticSync folder that restored files will be placed in, and determining whether to carry across the timestamp of the original file.

get_system_status

The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.

Automatic alternative video files

ResourceSpace can be configured to automatically generate a video file in a different size or format from the uploaded original. This can be useful where a smaller size is required for uploading to the web.

Configuring Expiry date field

The article explains how to configure an expiry date field in a system to help users know when a particular resource has expired and should no longer be used. The expiry date field type can be set by selecting "Expiry date" in the field type option.

User actions

User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.

Customising the font

The article provides instructions on how to customise the font in the user interface of a system. Users can navigate to Admin > System > Configuration and expand the User interface section to choose a preset font from the Font drop-down or upload a custom font file (extension woff2, woff, ttf or otf) with the Custom font file option.

Managing resource requests notifications

Resource requests notifications in ResourceSpace v10+ can now be managed using a metadata field value. The metadata field is designated to hold information that the system can use to determine the user group responsible for a resource.

Upgrading PHP versions

ResourceSpace has updated its PHP requirement to version 7.4 for its version 10.0 to maintain compatibility with the third-party file uploader library (Uppy) and to maintain security. The company has warned that PHP 7.

API Webhooks

API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.

Push metadata

The article explains how to display related resources alongside resource metadata on the resource view page. By default, related resources appear as thumbnails in a panel located below the resource metadata.

Integrating with Uppy Companion

Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.

OpenAI GPT

OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.

User rating of resources

ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".

Setting up scheduled tasks/cron

To ensure that ResourceSpace can send notifications and perform regular tasks, it is necessary to set up scheduled tasks or cron jobs. These tasks should be configured to run at least once daily, but may need to run more frequently depending on certain configuration options.

How do I change my font/colours/logo?

The article provides instructions on how to change the font, colors, and logo in a system. To change the system font, the user needs to navigate to the Admin > System > Configuration section and select a preset font from the Font dropdown or upload a custom font file.

Can I change which fields are shown in List view?

The article explains that most metadata fields can be added as column headings in list view on the search results page. This can be done through configuration in the back end of the system. If the user has a support contract, they can ask their account manager to set it up for them.

Configuring image alternatives

The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.

Minimal preview creation

From version 10.4 onwards, core preview sizes ('col', 'thm', and 'pre') will always be generated, regardless of certain enabled options like $offline_job_queue or $enable_thumbnail_creation_on_upload. Other previews such as image tiles, image alternatives, ffmpeg alternatives, and unoconv derivatives will be created later by relevant offline scripts.

CSP frame-ancestors

The article discusses the use of CSP frame-ancestors to specify which sites can embed a ResourceSpace page using certain HTML tags. To enable this feature, the configuration option $csp_frame_ancestors needs to be set as an array of valid parent URLs.

Managing files with Microsoft SharePoint? You could do more with DAM

Is your organisation still using Microsoft SharePoint for digital asset management? You could do so much more with a dedicated DAM system.

Table: plugins

The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.

Table: research_request

The article provides information about the "research_request" table, which is used in ResourceSpace, a digital asset management system. The table stores information related to research requests, which are requests for appropriate resources for a project.

Table: resource_type

This article provides a table of the resource_type database schema used in ResourceSpace, a digital asset management system. The resource_type table contains information about the types of resources, such as photo, video, or case study, and determines the metadata fields that a resource has.

Table: user_preferences

The user_preferences table stores all user preferences and system configurations. It has three columns: ref, user, parameter, and value. The ref column is an auto-incrementing index, while the user column refers to the user table.

Table: usergroup

The article provides a table called "usergroup" that defines user groups. The table contains several columns, including "ref," which is an auto-incrementing index, "name," which is the name of the user group, and "permissions," which is a list of permissions that the user group has.

OpenCV (facial recognition)

OpenCV is a library used by ResourceSpace for facial recognition capability. The article provides instructions on how to install OpenCV on Ubuntu and how to check the Python and OpenCV versions. The facial recognition feature in ResourceSpace can be configured by setting the path to Python, the field used to store the name of the person suggested/detected, the location for the face recognizer model state(s) and data, and enabling facial recognition.

Configuring Cross-Site Request Forgery (CSRF)

The article explains how to configure Cross-Site Request Forgery (CSRF) and Cross-Origin Resource Sharing (CORS) to protect web applications from attacks. CSRF is an attack that forces an end user to execute unwanted actions on a web application in which they are currently authenticated.

ResourceSpace file storage (filestore)

ResourceSpace stores resource files in obfuscated folder paths on the server and not in the database. The folders are not meaningful to an administrator browsing the folders on the server because they are derived from the unique resource ID and are not related in any way to metadata or collections that the resources belong to.

Cross-Site Request Forgery (CSRF)

Cross-Site Request Forgery (CSRF) is an attack that forces an authenticated user to execute unwanted actions on a web application. The attack targets state-changing requests, not data theft, as the attacker has no way to see the response to the forged request.

validate_field()

Developer reference for function validate_field()

process_config_options()

Developer reference for function process_config_options()

config_add_html()

Developer reference for function config_add_html()

config_text_input()

Developer reference for function config_text_input()

config_add_text_input()

Developer reference for function config_add_text_input()

config_add_single_select()

Developer reference for function config_add_single_select()

config_add_boolean_select()

Developer reference for function config_add_boolean_select()

config_add_checkbox_select()

Developer reference for function config_add_checkbox_select()

config_merge_non_image_types()

Developer reference for function config_merge_non_image_types()

get_tree_strings()

Developer reference for function get_tree_strings()

purge_plugin_config()

Developer reference for function purge_plugin_config()

config_json_encode()

Developer reference for function config_json_encode()

set_plugin_config()

Developer reference for function set_plugin_config()

handle_rsc_upload()

Developer reference for function handle_rsc_upload()

display_rsc_upload()

Developer reference for function display_rsc_upload()

config_gen_setup_post()

Developer reference for function config_gen_setup_post()

config_add_section_header()

Developer reference for function config_add_section_header()

config_add_text_list_input()

Developer reference for function config_add_text_list_input()

config_add_multi_select()

Developer reference for function config_add_multi_select()

config_add_single_user_select()

Developer reference for function config_add_single_user_select()

config_add_multi_user_select()

Developer reference for function config_add_multi_user_select()

config_add_single_group_select()

Developer reference for function config_add_single_group_select()

config_add_multi_group_select()

Developer reference for function config_add_multi_group_select()

config_add_multi_ftype_select()

Developer reference for function config_add_multi_ftype_select()

config_add_single_rtype_select()

Developer reference for function config_add_single_rtype_select()

config_add_multi_rtype_select()

Developer reference for function config_add_multi_rtype_select()

config_add_db_single_select()

Developer reference for function config_add_db_single_select()

config_add_db_multi_select()

Developer reference for function config_add_db_multi_select()

config_add_hidden()

Developer reference for function config_add_hidden()

plugin_activate_for_setup()

Developer reference for function plugin_activate_for_setup()

include_plugin_config()

Developer reference for function include_plugin_config()

render_search_field()

Developer reference for function render_search_field()

is_field_displayed()

Developer reference for function is_field_displayed()

display_field()

Developer reference for function display_field()

render_date_range_field()

Developer reference for function render_date_range_field()

managed_collection_request()

Developer reference for function managed_collection_request()

get_valid_custom_fields()

Developer reference for function get_valid_custom_fields()

save_resource_data()

Developer reference for function save_resource_data()

autocomplete_blank_fields()

Developer reference for function autocomplete_blank_fields()

overquota()

Developer reference for function overquota()

get_download_filename()

Developer reference for function get_download_filename()

search_filter()

Developer reference for function search_filter()

search_special()

Developer reference for function search_special()

get_related_keywords()

Developer reference for function get_related_keywords()

get_selectedtypes()

Developer reference for function get_selectedtypes()

config_add_multi_archive_select()

Developer reference for function config_add_multi_archive_select()

compute_featured_collections_acess_control()

Developer reference for function compute_featured_collections_acess_control()

compute_featured_collections_access_control()

Description Compute the featured collections allowed based on current access control TRUE if user has access to all featured collections. If some access control is in place, then the return will be an array with all the allowed featured collections Parameters This function accepts no parameters.

Frequently Asked Questions (FAQs)

The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.

config_add_hidden_input()

Description Generate a data structure to instruct the configuration page generator to add a hidden input Parameters Column Type Default Description $cf_var_name string Plugins' configuration variable name $cf_var_value string '' Value Return array Location include/config_functions.

plugin_encode_complex_configs()

Description Encode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $c mixed Configuration requiring encoding Return string Location include/plugin_functions.

plugin_decode_complex_configs()

Description Decode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $b64sc string Configuration encoded prior with {@see plugin_encode_complex_configs()} Return mixed Location include/plugin_functions.

move_featured_collection_branch_path_root()

Description Move a featured collection branch paths' root to the node determined by the global configuration option $featured_collections_root_collection. This temporarily moves the root of the featured collection branch, removing any nodes on the branch from the real root up to the new root.

check_filestore_browseability()

Description Check filestore folder browseability. For security reasons (e.g data breach) the filestore location shouldn't be indexed by the web server (in Apache2 - disable autoindex module) - status: An end user status of OK/FAIL - info: Any extra relevant information (aimed at end users) - filestore_url: ResourceSpace URL to the filestore location - index_disabled: PHP bool (used by code).

Manage (system) tabs

The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.

sql_limit_with_total_count()

The article describes a utility function called `sql_limit_with_total_count()` that is used to obtain the total number of rows found while paginating the results. The function requires a deterministic order in the input query to help with performance and avoid undefined behavior.

get_tab_name_options()

The article describes a function called `get_tab_name_options()` that returns a list of all tabs sorted based on the current configuration. The function takes no parameters and returns an array where the key is the tab's ID and the value is its translated name.