Search results
Video tracks
The Video Tracks plugin for ResourceSpace enables users to create custom video files in alternative formats/codecs, including subtitle and audio track files that have been uploaded as alternative files for a video resource.
ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Embed video
This article provides instructions on how to embed a video in an external site using an HTML script. The process involves browsing to the configured resource type, selecting "Embed" next to the video resource, and copying the HTML code to paste into the other site's source.
Video splice
The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
Managing plugins
ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.
Video bookend
ResourceSpace has introduced a new feature called Video Bookend, which allows users to add opening and closing image slides to a video stored in ResourceSpace. To use this feature, users need to upload their slides as alternative files for the video resource.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
Automatic alternative video files
ResourceSpace can be configured to automatically generate a video file in a different size or format from the uploaded original. This can be useful where a smaller size is required for uploading to the web.
Subtitles for Video Preview
ResourceSpace has added a new feature that allows subtitles to be included when previewing video resources. Once configured, users can select the subtitle track from the player controls when playing a video resource preview.
Video timestamp links
The article discusses a plugin that enables the use of timestamp links on videos in ResourceSpace. The plugin allows users to bookmark specific points in a video and add them to an appropriate metadata field, such as a caption or long description field.
Table: plugins
The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.
generate_videojs_options()
Description Generate JSON array of VideoJS options to be used in the data-setup attribute Parameters Column Type Default Description $view_as_gif bool True if the video is a GIF file $play_on_hover bool True if playing video on hover $video_preview_sources array Array of preview sources, including URL, type and label Return string|false Location include/video_functions.
get_collection_videocount()
Developer reference for function get_collection_videocount()
get_video_snapshots()
Developer reference for function get_video_snapshots()
get_video_info()
Developer reference for function get_video_info()
get_video_resolution()
Developer reference for function get_video_resolution()
get_video_duration()
Description Get video duration Parameters Column Type Default Description $file_path string Path to video file Return float Location include/resource_functions.
get_active_plugins()
Description Get active plugins Parameters This function accepts no parameters. Return array Location include/plugin_functions.php lines 389 to 392 Definition function get_active_plugins () { return ps_query ( 'SELECT name, enabled_groups, config, config_json FROM plugins WHERE inst_version >= 0 ORDER BY priority' , array(), 'plugins' ); } This article was last updated 17th November 2024 15:35 Europe/London time based on the source file dated 8th November 2024 11:50 Europe/London time.
display_video_subtitles()
Description Generate HTML to display subtitles in playback of a video resource. Parameters Column Type Default Description $ref int Resource ID $access int Resource access level - e.
create_random_video()
Description Generate a random video which can be used during testing (e.g to upload, or create previews for) - duration (default: 5 seconds) - width (default: 300) - height (default: 300) - filename (default: random) - extension (default: mp4) - text -> Video content text (optional) Parameters Column Type Default Description $info: array $info array Set video parameters: Return array Returns an "error" key if something went wrong, otherwise provides some useful info (e.
register_group_access_plugins()
Description Load group specific plugins and reorder plugins list Parameters Column Type Default Description $usergroup int -1 Usergroup reference $plugins array Enabled Plugins enabled_groups config config_json FROM disable_group_select 0 ORDER BY priority" array "plugins"; Return array Location include/plugin_functions.
Offline job queues
ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.
Welcome to ResourceSpace
The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.
New to ResourceSpace?
Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.
User guides
Introduction to the user guides section of the ResourceSpace Knowledge Base
Knowledge Base structure
Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader
Language options
ResourceSpace is a platform that supports multiple languages and allows users to change their language preferences. The platform can detect and suggest the default language based on the user's browser.
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Resource tools
The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.
Editing resource previews
Resource previews are an important aspect of ResourceSpace as they are the first contact users have with resources and help them decide which assets to use. If previews are missing, they should be remedied after upload.
Sharing resources
Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.
Related resources
The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.
Creating collections
The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.
Collection options
There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.
Special search terms
Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.
Annotate
The article discusses the Annotate feature that allows users to add annotations to a resource and connect them to a part of the resource preview. The annotations could include names or features of note within an image.
License manager
Adds the capability to manage resource licensing via the resource view page.
News
The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.
PDF split
This article describes a tool that allows users to split PDF files into multiple pages. The tool can be used to create separate resources or alternatives to the original PDF resource. To use the tool, users must browse to a PDF resource and click on "PDF Split" in Resource Tools.
Propose changes
The article explains how users who cannot edit a resource can propose changes to its metadata to administrators. The administrators can then approve or reject these changes. To submit a change, the user must navigate to a resource page and click "Propose Changes" in Resource Tools.
Refine results
The article discusses the addition of a filter bar above search results to allow for further filtering within the result set. This feature allows users to type in more relevant keywords and extra information into the "further results" field to keep filtering results.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Admin overview
Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.
Reports
ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
User research requests
Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Advanced metadata field configuration
This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.
Related keywords
The article explains how to manage related keywords in a website's admin panel. This feature allows creating relationships between search terms so that a search for one will also return resources that have the other keyword present in their metadata.
Smart featured collections
Smart featured collections are an automated way of collating resources with a common theme.
Creating users
This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.
Advanced user group options
The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.
Search filters
Each user group can have a 'search filter' set (via the user group options in System Setup), which allows for resource visibility restrictions.
Customising the homepage slideshow
This article provides instructions on how to customise the homepage slideshow on a website. The slideshow images can be selected through the "Admin" -> "System" -> "Slideshow" section. The article also includes code for embedding a video into the homepage slideshow using VideoJS.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Watched searches
The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.
Analytics
The analytics function allows detailed reporting on a variety of system actions which can be broken down by user group and filtered by a number of options.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
update_resource_type
The article describes the function update_resource_type, which is used to change the resource type of a resource. The function takes two parameters: the ID of the resource and the new resource type ID.
get_resource_path
The get_resource_path function returns a URL or file path for a resource file. It takes several parameters, including the ID of the resource or an array of resource IDs, a flag indicating whether a file path should be returned instead of a URL, the size of the requested file, and whether the path should be generated if it does not yet exist on disk.
get_resource_types
The "get_resource_types" function returns all the configured resource types available to the user. The function does not require any parameters and returns a list of resource types. The list includes the reference number, name, allowed extensions, order by, configuration options, tab name, and push metadata for each resource type.
Installation overview
The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.
Configuring php.ini
This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
Google Vision API
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Google VR View
Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
CSV user import
The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.
Installing on Windows Server
The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.
Winauth
Enables users to login to ResourceSpace using Windows Integrated Authentication
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Customising the interface colours, logo and favicon
This article explains how to customise the interface colours, logo and favicon in a system. To do this, navigate to Admin -> System -> System configuration and open the User interface section. From there, you can change the colours for various areas of the system by ticking the check box next to each description and choosing a colour from the colour picker that appears.
Image banks
The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".
Cookies notification
The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.
General installation requirements
ResourceSpace requires a MySQL compliant database, a web server, and PHP to operate on the LAMP stack. The supported versions of PHP are 7.4, 8.0, and 8.1, and the following PHP extensions are required: php-mysqli, php-curl, php-dom, php-gd, php-intl, php-mbstring, php-xml, php-zip, php-ldap, php-imap, php-json, php-apcu, and php-cli.
What file formats can be uploaded to ResourceSpace?
ResourceSpace allows any type of file to be uploaded except for banned extensions such as php, cgi, pl, exe, asp, jsp, sh, and bash. The list of banned extensions can be changed using the config option $banned_extensions.
Smart collections
Smart collections are a new feature that can be enabled in a system by using the config option $allow_smart_collections. Once enabled, a new option will appear in the Actions drop-down menu on the Search page, allowing users to save a search as a smart collection.
TMS link
Help for setting up the tms_link plugin.
Adobe link
This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.
Format chooser
This plugin allows you to choose different formats when downloading files which are generated on the fly.
Accessibility
A high contrast mode is available for users with limited vision. This can be activated via the personal menu, then 'Preferences'. The user should select 'Enable' next to the 'Higher contrast mode' option.
Image text
The Image Text plugin enables metadata fields to be included as captions when a resource is downloaded. The plugin can be configured to apply captions to specific resource types and file extensions, and to extract text from a chosen field, such as the title.
Grant edit
The Grant Edit plugin allows administrators to grant edit access to a user or user group for the metadata of a resource they would not normally have permission to edit. Plugin settings determine which user group has the ability to grant edit access to the resource and to remove access previously granted.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
QuickTime reporting corrupt file when using H264 encoding
QuickTime can report that an MP4 file is corrupt when generating previews using H264 encoding. This can occur when using automated alternatives or normal previews, depending on the options used to generate the preview.
Conditional terms
Montala has launched a plugin that enables users to make acceptance of terms and conditions necessary prior to downloading certain resources based on their metadata. The plugin configuration allows users to select a metadata field value which, when met, will require the terms to be accepted.
Meta append
The Meta Append plugin allows users to add a timestamp and daily upload number to each resource they contribute. The plugin automatically applies the user-defined timestamp and upload number to the selected field, which can be configured in the plugin settings.
Auto assign
The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.
1. Finding your way around
An overview of the ResourceSpace user interface.
2. Uploading and editing
We can simply drag and drop the files or an entire folder directly from our computer on to the upload queue.
3. File sizes and formats
When we click on a resource we are shown all the available metadata for that resource, and also a list of available versions.
4. Sharing and collections
Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.
5. Working with collections
There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.
6. Dash tiles
Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.
7. Reporting
ResourceSpace include comprehensive reporting and analytics capabilities.
Site content
All text strings in ResourceSpace can be customised from the Manage content area.
Complete Guide to Crafting Effective Brand Guidelines
Discover the importance of brand guidelines to differentiate your business and ensure your products stand out from competitors.
Feedback
The Feedback plugin adds a user feedback function to the header for all users. Once enabled, users will be prompted to answer a configurable feedback form, and responses to these forms are stored in a CSV file inside the feedback plugin folder on the server.
Wordpress_SSO
The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.
Track field history
The track field history plugin is a tool that allows users to easily view the history of metadata for a resource by breaking it down by field. Users can select which fields to track and a History link will be placed next to those fields on the resource details panel of the resource view page.
Vimeo publish
The Vimeo Publish plugin allows users to publish video resources to a configured Vimeo account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Database schema
Database schema for ResourceSpace.
Project structure
A breakdown of the folders used within ResourceSpace, and their typical contents and function.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
ResourceSpace plugin for WordPress
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Sensitive image blurring
The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.
ResourceSpace software design principles
ResourceSpace, an open-source digital asset management software, has outlined its design principles for developers. The principles include the KISS (Keep It Simple Stupid) principle, which advises against implementing complex solutions when a simple one will suffice, and avoiding introducing new technology when existing technology will suffice.
Sharing upload links
ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.
Resources slow to create previews
The article provides solutions to two common issues that can arise when creating previews for videos. The first issue is that preview creation can take too long, causing the system to time out. To solve this, the article suggests disabling automatic preview creation upon upload and setting up offline preview creation using a crontab entry or scheduled task.
Configuring Leaflet Maps
This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
Image preview zoom
The article discusses the image preview zoom feature in ResourceSpace, a digital asset management system. If the system is configured with zoomable previews, users can enable the OpenSeadragon viewer on the view page by toggling the image preview zoom tool available in the image preview toolbar.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
get_system_status
The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.
System reset
The article describes the use of the System Reset plugin in ResourceSpace, which allows users to completely reset their installation by deleting all files and data. To activate the plugin, users must select System then Plugins from the top right menu, and then select the System Reset option from the System menu.
User actions
User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.
Ordering featured collections
Featured collections can be ordered using drag and drop. This allows users to reorder collections one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Integrating with BrandStencil
Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.
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Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
Push metadata
The article explains how to display related resources alongside resource metadata on the resource view page. By default, related resources appear as thumbnails in a panel located below the resource metadata.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
OpenAI GPT
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
What is Digital Asset Management?
A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
Do you need a Digital Asset Management system? Find out here.
A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
Configuring the download filename format
ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore digital curation: key tools and techniques for preserving significant cultural assets.
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Navigating Consent and Digital Asset Management
Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.
Configuring image alternatives
The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.
Minimal preview creation
From version 10.4 onwards, core preview sizes ('col', 'thm', and 'pre') will always be generated, regardless of certain enabled options like $offline_job_queue or $enable_thumbnail_creation_on_upload. Other previews such as image tiles, image alternatives, ffmpeg alternatives, and unoconv derivatives will be created later by relevant offline scripts.
LinkrUI for Adobe
LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.
Managing files with Microsoft SharePoint? You could do more with DAM
Is your organisation still using Microsoft SharePoint for digital asset management? You could do so much more with a dedicated DAM system.
Table: job_queue
The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.
Table: resource_type
This article provides a table of the resource_type database schema used in ResourceSpace, a digital asset management system. The resource_type table contains information about the types of resources, such as photo, video, or case study, and determines the metadata fields that a resource has.
Table: resource_type_field
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Table: user
The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.
YT2RS (Youtube embed)
The Youtube to ResourceSpace plugin allows users to embed a YouTube video into the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Youtube video on the options page for the plugin.
VM2RS (Vimeo embed)
The VM2RS plugin is a Vimeo to ResourceSpace plugin that allows users to embed Vimeo videos on the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Vimeo video on the options page for the plugin.
compile_collection_actions()
Developer reference for function compile_collection_actions()
config_text_input()
Developer reference for function config_text_input()
config_colouroverride_input()
Developer reference for function config_colouroverride_input()
config_single_select()
Developer reference for function config_single_select()
config_boolean_select()
Developer reference for function config_boolean_select()
config_single_ftype_select()
Developer reference for function config_single_ftype_select()
job_queue_run_job()
Developer reference for function job_queue_run_job()
getFitsMetadataFieldValue()
Developer reference for function getFitsMetadataFieldValue()
get_export_tables()
Developer reference for function get_export_tables()
activate_plugin()
Developer reference for function activate_plugin()
deactivate_plugin()
Developer reference for function deactivate_plugin()
purge_plugin_config()
Developer reference for function purge_plugin_config()
get_plugin_yaml()
Developer reference for function get_plugin_yaml()
get_plugin_config()
Developer reference for function get_plugin_config()
set_plugin_config()
Developer reference for function set_plugin_config()
is_plugin_activated()
Developer reference for function is_plugin_activated()
handle_rsc_upload()
Developer reference for function handle_rsc_upload()
display_rsc_upload()
Developer reference for function display_rsc_upload()
config_gen_setup_post()
Developer reference for function config_gen_setup_post()
config_gen_setup_html()
Developer reference for function config_gen_setup_html()
config_multi_select()
Developer reference for function config_multi_select()
config_single_user_select()
Developer reference for function config_single_user_select()
config_multi_user_select()
Developer reference for function config_multi_user_select()
config_single_group_select()
Developer reference for function config_single_group_select()
config_multi_group_select()
Developer reference for function config_multi_group_select()
config_multi_ftype_select()
Developer reference for function config_multi_ftype_select()
config_single_rtype_select()
Developer reference for function config_single_rtype_select()
config_multi_rtype_select()
Developer reference for function config_multi_rtype_select()
config_db_single_select()
Developer reference for function config_db_single_select()
config_db_multi_select()
Developer reference for function config_db_multi_select()
get_plugin_css()
Developer reference for function get_plugin_css()
plugin_activate_for_setup()
Developer reference for function plugin_activate_for_setup()
register_plugin_language()
Developer reference for function register_plugin_language()
get_plugin_path()
Developer reference for function get_plugin_path()
register_plugin()
Developer reference for function register_plugin()
render_actions()
Developer reference for function render_actions()
save_resource_data()
Developer reference for function save_resource_data()
save_resource_data_multi()
Developer reference for function save_resource_data_multi()
update_field()
Developer reference for function update_field()
resource_download_allowed()
Developer reference for function resource_download_allowed()
get_original_imagesize()
Developer reference for function get_original_imagesize()
get_download_filename()
Developer reference for function get_download_filename()
alt_is_ffmpeg_alternative()
Developer reference for function alt_is_ffmpeg_alternative()
delete_resource_type_field()
Developer reference for function delete_resource_type_field()
compile_search_actions()
Developer reference for function compile_search_actions()
search_special()
Developer reference for function search_special()
config_multi_archive_select()
Developer reference for function config_multi_archive_select()
DrawOption()
Developer reference for function DrawOption()
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
config_add_hidden_input()
Description Generate a data structure to instruct the configuration page generator to add a hidden input Parameters Column Type Default Description $cf_var_name string Plugins' configuration variable name $cf_var_value string '' Value Return array Location include/config_functions.
plugin_encode_complex_configs()
Description Encode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $c mixed Configuration requiring encoding Return string Location include/plugin_functions.
plugin_decode_complex_configs()
Description Decode complex plugin configuration (e.g mappings defined by users on plugins' setup page) Parameters Column Type Default Description $b64sc string Configuration encoded prior with {@see plugin_encode_complex_configs()} Return mixed Location include/plugin_functions.
leaflet_markers_legend()
Description Creates a map color markers legend for Leaflet maps. This function generates HTML for a legend that displays markers with colors corresponding to resource types or custom metadata field values.
get_geolibraries()
Description Checks the current page and includes necessary geolocation libraries for Leaflet maps. This function loads the Leaflet Control Geocoder plugin and checks if the current page requires geolocation capabilities.
get_geo_maps_scripts()
Description Outputs the script tag for including additional Leaflet plugins. This function loads the necessary JavaScript for the Leaflet Marker Cluster library, which helps in managing large sets of markers on Leaflet maps by clustering them for better visualization.
allow_in_browser()
Description Check if file can be rendered in browser via download.php Parameters Column Type Default Description $path string Path to file Return bool Location include/resource_functions.
send_user_notification()
Description Send system notifications to specified users, checking the user preferences first if specified This will contain two arrays:- "emails" array of emails sent, with the following elements:- "email" => Email address "subject" => Email subject "body" => Body text "messages" Array of system messages sent with the following elements :- "user" => User ID "message" => message text "url" => url Parameters Column Type Default Description $users array Array of user IDs or array of user details from get_users() $notifymessage ResourceSpaceUserNotification An instance of a ResourceSpaceUserNotification object holding message properties $forcemail bool false Force system to send email instead of notification? Return array Array containing resulting messages - can be used for testing when emails are not being sent Location include/message_functions.
Manage (system) tabs
The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.
actions_filter_by_user()
Description Filter actions in the provided array to return only those applicable to the given user Parameters Column Type Default Description $actionuser int User ref to get actions for $actions array Array of actions as returned by get_user_actions_recent() func_get_args; $actions_resource_requests $actions_account_requests $actions_approve_hide_groups; Return array Subset of actions for the given user as would be provided by get_user_actions() Location include/action_functions.
render_resource_tools_size_download_options()
Description Render the resource tools for preview sizes Parameters Column Type Default Description $resource array Resource data - {@see get_resource_data()} $ctx: array false $resource['file_extension'] false; bool, array{'download_multisize': "sizes"?: array, 'urlparams': array} $ctx Contextual information.
OpenAI Image Editing (beta)
The OpenAI image editing plugin is integrated with DALL-E 2 to enable AI image editing within ResourceSpace. Users can access the editing option in the resource tools on the resource view page. The plugin requires the OpenAI GPT plugin to be enabled with a valid key.